All teams have to inform the Olympic Coordinating Council (OCC) and the
Local Organizing Committee (LOC) about their participation not later than
the dates determined by the Acting
Statutes/Regulations on the International Astronomy Olympiad.
For the IX IAO (Crimea, 2004.)
the procedure of the informing is the following:
0. See information below if visas
are necessary to arrive to IAO.
1. Leaders of official teams of states have to present to
the OCC necessary personal information about every leader, participant
and observer (if any) not later than 10 weeks before the beginning of
the Olympiad. For teams of regions, cities, towns and unofficial teams
these data should be presented not later than 7 weeks before the
beginning of the Olympiad.
The list of the necessary for the OCC and LOC of IX IAO
points is:
1. Family name(s)
2. First name(s)
3. Date of birth (in format: DD.MM.YYYY.)
4. Place of birth: Province (city/town), state, country
5. Sex (male, female)
6. Citizenship (current)
7. Former and additional citizenships (if any), in what years
8.(*) Passport data:
8.1.(*) Passport no
8.2.(*) Date of issue of the passport (in format: DD.MM.YYYY.)
8.3.(*) Date of expity of the passport (in format: DD.MM.YYYY.)
8.4.(*) Passport issued by
8.5.(*) City/town of the consulate where you plan to get Ukrainian visa
9. Position at the organization (student, teacher, professor, etc.) of work or study
10. Data about the organization of work or study (school, institute, etc.):
10.1. Name of the organization of work/study
10.2. Location of the place of work (study): Town (city, village), province, state
10.3.(*) Address (incl. zip code) of the organization of work/study
10.4.(*) Fax, telephone Nr., e-mail of the organization of work/study
11. Home where the applicant lives:
11.1. Location of the home: Town (city, village), province, state
11.2.(*) Permanent home address (incl. zip code)
12. Languages:
12.1. What official language (Russian or English) he/she
will use while translate text at the olympiad and during the cultural
programme
12.2. For what languages he/she may translate tasks from
the language mentioned at p.12.1.
12.1. What official language (Russian or English) he/she
prefer for the originals of texts on the rounds and during the cultural
programme
12.2. What native language he/she will use at the Olympiad's
rounds
Example of the form filling
The questionnaire in Russian
2. On arrival to the Olympiad the delegation head of each
participating team should in any case (i.e. once more) hand over to
the organizers a list containing all personal data on the leaders,
participants and observers.
Notes how to answer the questions
A. One have use usual case of letters: capital letters should
be used only in the adequate places. TO USE ONLY CAPITAL LETTERS
IS WRONG. See an example. One may use only 26
symbols of English alphabet and 33 symbols of Russian one.
B. Write only answers (do not copy questions).
C. Please, do not write "as last year" instead of
concrete figures.
D. Points typing as bold must be filled in any case.
Points marked by "(*)" (unbold: 8, 10.3-4, 11.2) are
necessary only if the applicant asks the invitation for entrance
Ukrainian territory or for Ukrainian visa (since the territory of
Republic of Crimea is under Ukrainian jurisdiction). The main feature
and difference for the IX IAO is seriously longer period of issuing
invitations for visas to Crimea. The department of visas of Crimea
may give obligation to issue invitation only within 3 months.
As usual invitations are issued shorter (within 2 months) but the
department gives no any warranty for periods shorter 3 months. So
the recommended deadline for receiving by LOC
all personal data for asking valid for Ukrainian
Consulates invitations is June 15, 2004. May be it is the
most serious problem in preparing documents for IX IAO.
(Other way: A team may use other way to get visas, i.e. not
through invitations of the department of visas of Crimea organized
by the LOC, but it necessary to inform LOC about this way in advance
and take permission from LOC.)
E. Notes for concrete points:
1. To write all family names (as in passport).
2. To write all first names (as in passport).
8.4. Organization and city/town of issuing the passport.
8.5. This point is not necessary for the most of states.
12. Languages:
12.1. Official documents of the Olympiad will be done
him/her in the mentioned language.
12.2. Leaders of the team are responsible to translate
tasks from Russian or English to native languages of participants.
F. Please, send the form via e-mail in direct text
format (i.e. do not use enclosed files). [The text have to be
read by telnet.]
List of these notes in Russian
Example of the form filling:
1. Petrenko
2. Sidor Vassiljevich
3. 19.04.1955
4. town Belaya Tserkov', Kiev region, Ukrainian SSR, USSR
5. Male
6. Kazakh
7. USSR (1955-1990), Ukrainian (1990-1994)
8.1. 45 N 596827
8.2. 02.04.2004
8.3. 02.04.2009
8.4. GUVD 611, city Alma-Ata, Kazakhstan
8.5. Alma-Ata, Kazakhstan
9. Associate professor
10.1. Alma-Ata State University, Physical Faculty
10.2. Alma-Ata, Kazakhstan
10.3. Gagarin avenue 15, KZ-788001 Alma-Ata, Kazakhstan
10.4. Fax: +7-333-122-34-55, Tel: +7-333-122-34-99, e-mail: petrenko@phys.almaata.kz
11.1. s. Pervomajskoye, Alma-Ata region, Kazakhstan
11.2. O.Bender street, 24-18, KZ-752340 s. Pervomajskoye, Alma-Ata region, Kazakhstan
12.1. Russian
12.2. Kazakh, Ukrainian, Polish
Example of the form filling in Russian
Those who are interested to get further information about are welcome
to contact the Olympic Coordinating
Council in English or Russian. Also
the Olympic Coordinating
Council will be glad to
receive your proposals.
Dr. Michael G. Gavrilov,
Founding Chairman of the International Astronomy Olympiad,
ISSP of Russ. Acad. Sci., Institute avenue 15, 142432 Chernogolovka, Moscow region, Russia.
URL: http://www.issp.ac.ru/iao/2004/
e-mail: gavrilov@issp.ac.ru
fax: +7-(096-52)-49-701
